Mission, Policies & Bylaws

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Mission • Policies • Bylaws

Mission Statement

Dedicated to preserving and promoting excellence in representational art, Oil Painters of America’s primary mission is to advance the cause of traditional, representational fine art by drawing attention to the lasting value of fine drawing, color, composition and the appreciation of light.

Through our national and regional shows, educational programs, scholarships and marketing efforts, OPA has become a leader in the art community and a driving force in the new Renaissance.

POLICIES:

Policy 1 – JUROR OF AWARDS – NATIONAL AND REGIONAL SHOWS

DATE REVISED: November 20, 2002; February 10, 2003; February 20, 2004; June 10, 2005; February 3, 2006; August 25, 2008; December 14, 2009; September 13, 2010; December 9, 2013; March 19, 2018; and December 7, 2019

INTRODUCTION

The purpose of Oil Painters of America is to preserve and promote representational oil painting. One of the several ways in which OPA accomplishes its goal is through juried exhibitions of the works of its qualified members. In its’ National and Regional shows, OPA recognizes superior works of art through awards of cash and merchandise, donated by supporters of the organization.

In order to ensure the mission of advancing representational oil painting, and in order to exalt the reputation of OPA, the process by which jurors are chosen and rules governing the selection of recipients of awards must assure complete objectivity through the elimination of unfair bias and conflicts of interest. Fundamentally, no juror should award, and the Board should not ratify, any distinction when, in so doing, OPA creates or continues an appearance of impropriety.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed in all future juried OPA National and Regional Shows:

I. AWARDS JUDGE

The President of the Board of Directors shall select the awards judge, subject to the approval of the Executive Committee. The judge of awards preferably will be a member of OPA. The awards judge may not be a member of the jurying committee, which selected show entrants for the same exhibition.

II. QUALIFYING PAINTINGS

Except as noted immediately below, any painting accepted into the show by the jurying committee or submitted by a Master Signature Member, pursuant to Section 7 of Article IV of the Bylaws, shall be eligible for an award. In addition, if an artist’s painting wins first place in an on-line showcase, his/her painting is automatically eligible for acceptance into the next regional show provided that the painting meets all of the requirements set forth in the prospectus.

The following are not qualified for any award at a National or Regional OPA Juried Exhibition:

1. a painting by the awards judge;

2. a painting by an immediate relative, employee, girlfriend/boyfriend, or significant other of the awards judge;

3. a painting by an artist who has any financial relationship to the awards judge, and

4. a painting that has been entered into another OPA-sponsored juried exhibition of the same level (i.e. national or regional).

5. a painting by the current OPA president, with the exception of the Members Choice Award

A Gold, Silver and Bronze Medal (first, second and third, respectively) will be awarded in both the Associate/Signature and Master Signature Divisions.

The Gold Medal will be limited to award to a Signature or an Associate member.

The Gold Medal for Master Signature members will be limited to award to Master Signature members.

No painting shall be eligible for more than one award and no artist shall receive more than one award in any single juried exhibition with the exception being if there is a Members’ Choice award.

Eligibility is granted only once every two years for the same artist for the Gold Medal in both the Associate/Signature and Master Signature Divisions.

III. SELECTION/DESIGNATION OF AWARDS

It is the responsibility of the awards judge to independently and objectively select the paintings deserving of honors. The judge of awards should not solicit the opinions of others before coming to his/her final determinations and recording the results.

In the event the awards judge feels, for any reason whatsoever, that his/her objectivity may be compromised, or believes that there is the potential for the appearance of impropriety in completing his/her responsibilities, the awards judge should immediately advise the President of the Board, or the President’s designee, and resign the assignment. A replacement awards judge will thereafter be selected.

Should an award be later deemed inconsistent with these policies, for any reason, and voided by the Board as outlined below, then the Board, in consultation with the donor (if other than OPA) shall determine whether the monetary or merchandise award should be bestowed on another artist for a deserving painting, returned to the donor, or otherwise distributed.

IV. AWARDS AVAILABLE

A. NATIONAL EXHIBITION
A listing of awards will be provided in the show catalog. A separate listing may also be provided by OPA. The Gold Medal in the Associate/Signature Division is available for Signature and Associate Members and is financed by Oil Painters of America. The Gold Medal in the Master Signature Division is available for Master Signature Members and is financed by Oil Painters of America and additional cash contributions. The amount for each Division shall be determined annually by the Board of Directors. Ribbons will be awarded to each of the award winners and displayed on the painting during the exhibition. All ribbons will contain the wording “Oil Painters of America 20XX National Exhibition.”

B. REGIONAL EXHIBITIONS
Minimum awards for regional exhibitions include a $4,000 Gold Medal which shall be available to Signature and Associate Members, $3,500 Gold Medal which shall be available to a Master Signature Member, $1,000 Silver Medal, $1,000 Bronze Medal, and four $500 Award of Excellence Awards. These awards are financed by OPA. Ribbons will be awarded to each of the award winners and displayed on the painting during the exhibition. All ribbons will contain the wording “Oil Painters of America 200X Regional Exhibition.”

V. BOARD REVIEW AND RATIFICATION

The Board of Directors retains the right to review the decisions of the Judge of Awards for any improprieties and, in its sole discretion, void any award that has been made contrary to these policies.

VI. COMPENSATION OF JUROR OF AWARDS

JUROR OF AWARDS – NATIONAL EXHIBITION
The Juror of Awards for a national exhibition shall be compensated $1,000.00 honorarium plus reasonable and customary expenses effective January 1, 2004. The judge shall be asked to make his selection the day before the opening events.

JUROR OF AWARDS– REGIONAL EXHIBITION
The awards judge for a regional exhibition shall be compensated $500.00 honorarium plus reasonable and customary expenses effective January 1, 2004. Whenever possible, selection of the judge shall be from individuals living within close proximity where travel expenses shall be minimal.

VII. AGREEMENT NOT TO COMPETE

The Juror of Awards agrees not to conduct any workshops, presentations and/or demonstrations for a period of two months prior to and after the opening date of the exhibition within the state where the exhibition is being held without prior written consent of OPA’s Board of Directors.

Policy 2 – SELECTION COMMITTEE – NATIONAL AND REGIONAL SHOWS

DATE APPROVED: October 29, 2001
DATE REVISED: February 3, 2006; February 26, 2009; September 13, 2010; and July 23, 2013

INTRODUCTION

Article IX of the By-Laws provides for having national, regional and salon shows annually whereas the jurying committee shall evaluate and select all entries under consideration for OPA’s National, Salon and Regional Exhibitions.

To provide a fair, impartial, and objective evaluation of submitted entries that provide all artists with an equal opportunity, operating guidelines should be followed. To assure that a bias toward a particular style does not occur, it is preferred that membership on the Selection Committees be rotated.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed in all future juried OPA National and Regional Shows:

I. Jurying Chair

One member of the Board of Directors shall be appointed as Jurying Chair. He/she shall have the responsibility of selecting individuals to serve on each of the jurying committees. In addition, he/she shall coordinate the jurying process.

II. National Shows

Five individuals shall comprise the Jurying Committee. Each committee shall be comprised of Signature and Master Signature members, with a minimum of two Master Signature members. With the exception of the Jurying Chair, no member of the Selection Committee shall serve for more than two consecutive calendar years without express authority of the full Board.

III. Regional Shows

Five individuals shall comprise the Jurying Committee. Each committee shall be comprised of Signature and Master Signature members, with a minimum of one Master Signature member. With the exception of the Jurying Chair, no member of the Selection Committee shall serve for more than two consecutive calendar years without express authority of the full Board.

IV. Salon Shows

Five individuals shall comprise the Jurying Committee. Each committee shall be comprised of Signature and Master Signature members, with a minimum of one Master Signature member. With the exception of the Jurying Chair, no member of the Selection Committee shall serve for more than two consecutive calendar years without express authority of the full Board.

V. Acceptance by Selection Committee

Entries shall be ranked numerically by the jurors, whereas, the highest ranked entries shall be accepted into the show. The number of entries selected is based on the size of the hosting gallery and is determined by OPA and the gallery. No member of the Committee shall vote for his/her own entry.

Policy 3 – MASTER SIGNATURE MEMBERSHIP

DATE APPROVED: October 29, 2001

DATE REVISED: February 11, 2002, May 21, 2002, November 20, 2002; November 14, 2003, December 14, 2009, December 6, 2010 and March 16, 2015, and March 19, 2018

INTRODUCTION

Article II, Section 1C of the By Laws provides for a membership classification of Master Signature Member. This classification is for Signature Members who have exhibited further evidence of master status.

To assure that the evaluation of candidates is fair and impartial and made by professionally qualified individuals, guidelines need to be followed.

THEREFORE, it is hereby resolved by the Board of directors of Oil Painters of America that the following be adopted and followed in all future jurying for Master Signature Membership:

I. A sub-committee of the Masters’ Advisory Committee shall evaluate all applications for Master Signature Membership. This sub-committee shall be composed of a minimum of five Master Signature Members.

II. The applications shall be received by September 1 of each year. The Masters’ Advisory Committee shall complete their review by October 31 and forward their recommendation to the Board of Directors, who shall make a final determination.

As part of the application process, artists will submit twenty images of his/her work, regardless of the year in which it was created.

The Masters’ Advisory Committee will judge each applicant giving a “yes” or “no” vote towards Master Signature status. Applicants must receive a majority vote in order to achieve Master Signature status.

III. To qualify to submit for Master Signature Member status an artist must demonstrate that he/she consistently paints at an exceptionally high skill level, is of favorable recognition and a member in good standing, willing to contribute to the organization in a volunteer capacity and serve as a goodwill ambassador to the organization, and willing to submit a painting to the OPA National Show and one Regional Show each year.

IV. Criteria to be evaluated include:

A. Overall consistently outstanding quality of paintings that places the work at the highest level of perfection

B. Will the artist support OPA if given Master Signature status? Will the artist be willing to jury or act as part of a committee if asked? (Not compulsory)

C. Current status as a Signature Member of OPA

V. Master Signature Membership shall be awarded on an individual basis. This status will not be given to multiple persons under one designation. The individual will be permitted and encouraged to use the initials OPAM following their name on paintings and in published materials.

VI. In accordance with Article II 1C of the By Laws, on rare occasions the requirement for the individual under consideration to be a Signature Member may be waived. This shall be done only when the proposed Master Signature Member is at the highest level of professionalism, nationally recognized, and viewed to bring increased prestige to Oil Painters of America. Approval must first be provided from the Masters Advisory Committee. After the individual has been contacted and indicated his/her interest and willingness to support OPA, the Board (by unanimous vote) may provide its approval.

Policy 4 – SIGNATURE MEMBERSHIP

DATE APPROVED: November 20, 2002

DATE REVISED: May 31, 2003, November 14, 2003, August 20, 2004 February 3, 2006, February 25, 2008, December 14, 2009, May 2, 2010, December 6, 2010, February 28, 2011, March 4, 2013, December 12, 2017, and December 7, 2019

INTRODUCTION

Article II, Section 1B of the By Laws provides for a membership classification of Signature Member. To qualify for Signature consideration members must have demonstrated exceptional merit and have met the requirements for one of two options:

Option 1: Automatic Signature Status

Within an eight-year period a member must have exhibited in either 1) four national OPA shows; OR 2)three national OPA shows and three regional or salon shows. (Regional and salon shows must be within the last five years.) If these requirements are met Signature Member status will be conferred with no further evaluation. However, qualified members must still submit an application between June 1 and October 15 for approval at the December board meeting.

Option 2: Committee Review

Over an indefinite period of time members must have exhibited in 1) three national OPA shows OR 2) two national OPA shows and three OPA regional or salon shows. (Regional and salon shows must be within the last five years,) Members who have met these requirements are qualified to submit for Signature status between June 1 and October 15, for consideration at the December board meeting.

To assure that the evaluation of candidates is fair and impartial and made by professionally qualified individuals, guidelines need to be followed.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed in all future jurying for Signature Membership:

I. The Signature Member Advisory Committee shall evaluate all applications for Signature Membership that qualify under Option 2: Committee Review. This sub-committee shall be composed of five Members, preferably Master Signature Members.

The Signature Member Advisory Committee will also validate applications for Signature Membership that have been submitted under Option 1: Automatic Signature Status. Once confirmed, Signature status will be conferred automatically with no further review.

II. The applications shall be received by October 15 of each year. The Signature Member Advisory Committee will forward their recommendations for members applying under Option 2: Committee Review to the Board of Directors who will make a final determination at their December meeting. The Signature Member Advisory Committee will also present to the Board a list of those artists that qualify automatically.

In the case of artists applying under Option 2: Committee Review, each committee member shall independently evaluate each submission and cast a “yes” or “no” vote as to whether the artist should obtain Signature status. Artists receiving a favorable majority shall be granted Signature status.

III. Criteria to be evaluated for artists applying under Option 2: Committee Review include:

1. Overall consistently outstanding quality of paintings that places the work at a high level of excellence.

2. As part of the application process, artists will submit ten images of his/her work, regardless of the year in which is was created, along with a two-page biography. Workshop and instructional paintings are unacceptable. e committee requests that each applicant submit twelve digital images of their work, along with a two-page biography on CD or DVD disc. Please send 6 copies of the CD or DVD for distribution. Images must have been painted within the last two years. Workshop and instructional paintings are unacceptable.

IV. To be a Signature member, the artists must be an active dues-paying member. If a Signature Member does not pay his/her annual dues he/she will not be listed in the catalog for the year in question and is not entitled to use the OPA initials after his/her name. If a Signature Member has failed to pay his/her dues, he/she must be brought current in order to maintain his/her Signature status. As an alternative, he/she can elect to pay dues for the current year and be rejuried by the Signature Member Advisory Committee.

V. A Signature member is permitted and encouraged to use the initials OPA following his name on his paintings and in published materials while holding Signature status.

VI. If it is determined that an Associate Member has used the initials OPA after his/her name, he/she shall be notified via certified mail that the use of the OPA initials is limited to Master and Signature Members. If the Associate Member continues to use the OPA initials after having received the above notification, the Associate shall lose his/her membership in OPA.

Policy 5 – JUROR OF AWARDS – SALON SHOW

DATE APPROVED: December 9, 2013
DATE REVISED: December 7, 2019

INTRODUCTION

The purpose of Oil Painters of America is to preserve and promote representational oil painting. One of the several ways in which OPA accomplishes its goal is through juried exhibitions of the works of its qualified members. In its Salon Shows, OPA acknowledges superior works of art through recognition and awards.

The Salon Show is an OPA event and should be advertised as such. OPA maintains express authority to approve or disapprove of any aspect related to the show. OPA’s main responsibility for the Salon Show will be oversight of the jurying process. The host gallery will be responsible for organizing the exhibition, as well as overseeing the educational component of the event.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed in all future juried Salon Shows:

I. AWARDS JUDGE
The President of the Board of Directors shall select the awards judge, subject to the approval of the Executive Committee. The judge of awards preferably will be a member of OPA. The awards judge may not be a member of the jurying committee, which selected show entrants for the same exhibition.

II. QUALIFYING PAINTINGS
Except as noted immediately below, any painting accepted into the show by the jurying committee or submitted by a Master Signature Member, pursuant to Section 7 of Article IV of the Bylaws, shall be eligible for an award.

The following are not qualified for any award at a Salon Show:

a painting by the awards judge;
a painting by an immediate relative, employee, girlfriend/boyfriend, or significant other of the awards judge or gallery owner;
a painting by an artist who has any financial relationship to the awards judge;
a painting that has been entered and accepted into another OPA-sponsored juried exhibition of the same level or higher (i.e., regional, national).
a first place award by the current OPA president

No painting shall be eligible for more than one award and no artist shall receive more than one award in any single juried exhibition with the exception being when a Members’ Choice Award is given.

Eligibility is granted only once every two years for the same artist for first place in both the Associate/Signature and Master Signature Divisions.

III. SELECTION/DESIGNATION OF AWARDS

In the event the award judge feels, for any reason whatsoever, that his/her objectivity may be compromised, or believes that there is the potential for the appearance of impropriety in completing his/her responsibilities, the awards judge should immediately advise the President of the Board, or the President’s designee, and resign the assignment. A replacement awards judge will thereafter be selected.

IV. AWARDS AVAILABLE
A. SALON SHOW

At a minimum, a first, second and third place shall be awarded in the Associate/Signature Division and a first place in the Master Signature Division. Minimum awards for Salon Shows include a $3,000 Gold Medal which shall be available to Associate and Signature Members, and a $1,000 Silver Medal, and $1,000 Bronze Medal in the Associate/Signature category. The hosting gallery will be responsible for providing a minimum of $2,500 in additional award contributions. Ribbons will be provided by OPA to each of the award winners and displayed on the paintings during the exhibition. All ribbons will contain the wording “Oil Painters of America XXXX Salon Show.”

V. BOARD REVIEW AND RATIFICATION

VI. COMPENSATION OF JUROR OF AWARDS

A. JUROR OF AWARDS – SALON SHOW

The Juror of Awards for a Salon Show shall be compensated with a $500 honorarium plus reasonable and customary expenses effective December 9, 2013. The judge shall be asked to make his selection the day before the opening events. Whenever possible, selection of the judge shall be from individuals living within close proximity where travel expenses shall be minimal.

VII. AGREEMENT NOT TO COMPETE

The Juror of Awards agrees not to conduct any workshops, presentations and/or demonstrations for a period of two months prior to and after the opening of the exhibition within the state where the exhibition is being held without prior written consent of OPA’s Board of Directors.

Policy 6 – GRANTS AND FELLOWSHIPS

DATE APPROVED: May 2, 2010
DATE REVISED: September 13, 2010 and September 29, 2014

INTRODUCTION

The Board of Directors shall seek financial support for OPA through Grants and Fellowships to enable the development of expanded programs.

THERFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed in implementing Grants and Fellowships.

Dorothy Driehaus Mellin Fellowship

In 2008, artist and philanthropist Dorothy Driehaus Mellin established a $20,000 fellowship to be awarded annually to one talented and deserving artist residing in the Midwest. The intention of the fellowship is to provide one artist with the unique opportunity to embrace his/her full potential as an artist unencumbered by financial constraints.

To be considered for the Dorothy Driehaus Mellin Award, an artist must be accepted into OPA’s National Exhibition and currently reside in one of the following states: Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, Ohio or Wisconsin. Artists who have maintained their domicile in one of these states for a period of less than twelve months prior to the National Exhibition shall not be considered a resident of that state. OPA members who claim residency in one of these states must be able to prove that they have been physically present at the address provided to the OPA for the last twelve months and that their intentions are to maintain their domicile at the address stated. Proof may include, but not limited to references from other OPA artists living in the member’s state, evidence that the person does not have a domicile in another state or country, employment history, utility bills in the individual’s name, a current driver’s license, and a continuous voting record. Artists falsifying claims of residency by providing an address in which they do not reside will be asked to resign from the organization. The decision of the Board is final.

Board members residing in one of the above listed states shall be eligible for the Dorothy Driehaus Mellin Award, provided that the jurors do not include Board members.

Policy 7 – ORIGINAL WORK

DATE APPROVED: August 16, 2003

DATES REVISED: October 23, 2008, November 21, 2008, March 19, 2018 and December 7, 2019

INTRODUCTION

OPA was organized to promote representational oil painting and to educate and encourage the development of artists in this method. It is important that Oil Painters of America establish professional standards for all of its exhibitions and its artists.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted:

Only original artwork as outlined in OPA’s Rules & Regulations policy shall be acceptable for OPA Exhibitions. Paintings that have been copied from other artist’s work are not original. The artwork submitted must be original in concept and design. It may not be copied from images in magazines, brochures, books, newspapers or other exhibitions even when the original image was in a different media. Paintings created in a paid instructional setting including workshops and art classes are not considered original artwork. Images and/or slides of paintings submitted for consideration into any OPA exhibition must represent the artist’s final and completed artwork.
If an artist submits a copy for jurying which is accepted into an OPA National Exhibition and is found not to conform with OPA’s Rules & Regulations policy the artists will be disqualified from counting the acceptance of that painting towards the minimum Signature Membership application requirements.
A member that has submitted a copy for jurying into an OPA Exhibition will be disqualified from exhibiting in any OPA shows for two years.

Policy 8 – ELIGIBLE PAINTINGS

DATE APPROVED: November 14, 2003

DATE REVISED: February 25, 2005, November 17, 2005, December 14, 2009, March 19, 2018, and December 7, 2019

INTRODUCTION

Oil Painters of America provides artists the opportunity to display paintings for public view that have not been previously exhibited. To ensure that the paintings that are displayed in OPA’s National, Regional and Salon Shows meet this requirement, the following guidelines must be followed by members.

THEREFORE, it is hereby resolved by the Board of directors of Oil Painters of America that the following be adopted and followed in all future jurying for acceptance into exhibitions:

Each Exhibition should contain original artwork as outlined in OPA’s Rules & Regulations. In addition, paintings should not have been previously accepted by the Jury of Acceptance into a show of an equal or higher level. For the avoidance of doubt, Regional Exhibitions and Salon Shows are considered equal and can be used interchangeably when applying for Signature status. The National Exhibition is considered the highest exhibition level and stands alone.
An artist may not submit a painting for a National Exhibition that has previously been accepted into another OPA National Exhibition
An artist may not submit a painting for a Regional or Salon Exhibition that has previously been accepted into an OPA Regional or Salon Exhibition.
An artist may submit a painting for a National Exhibition that has previously been accepted into an OPA regional exhibition.
An artist who has withdrawn an entry after acceptance into an OPA exhibition shall not be eligible for entry in any OPA exhibition for the two succeeding years.
An artist must exhibit for the duration of the exhibition or they shall not be eligible for entry in any OPA exhibition for the two succeeding years.
Paintings submitted for entry into an OPA National, Regional or Salon Show should be of current work painted within the last three years. A member that has submitted a painting which is not considered current, will be disqualified from exhibiting.
Accepted paintings that are later found not to conform with the Rules & Regulations set forth by OPA, will automatically be disqualified from exhibiting and if applicable, will not count towards Signature status.

Policy 9 & 10 – JUROR OF AWARDS AND DISTINGUISHED ARTIST TRAVEL REIMBURSEMENT

DATE APPROVED: November 19, 2004

DATE REVISED: December 14, 2009 and December 7, 2019

The Juror of Awards shall be entitled to reimbursement for expenses related to jurying a National and/or Regional Exhibition or Salon Show. Only ordinary and necessary traveling expenses are reimbursable. The following are considered “ordinary and necessary expenses” and will be reimbursed:

Full reimbursement of a coach airfare purchased at least 14 days in advance of the date of travel. OPA expects that all reasonable effort shall be made to obtain the lowest airfare possible. The purchase receipt is required for reimbursement.
Hotel room charge and applicable taxes for room nights which are necessary in the execution of the duties related to jurying a regional and/or national exhibition.
Tips
Parking
Taxis
Rental car (if necessary). Please check with your insurance agency before taking additional insurance coverage.
Meals
Use of a personal car shall be reimbursed at the prevailing IRS mileage rate. Reimbursement is limited to no more than the cost of coach airfare.
Jurors electing to drive will be responsible for any additional expenses incurred while driving to and from the exhibition including, but not limited to hotels and meals.
While traveling, personal telephone calls are reimbursable though you are encouraged to make only calls that are necessary. OPA encourages the use of a personal cell phone where possible instead.
Only ordinary and necessary traveling expenses are reimbursable.

Please advise OPA immediately of any extenuating circumstances we should be made aware of in regard to your traveling on OPA’s behalf.

The following are generally not considered “ordinary and necessary expenses” and will not be reimbursed:

Spouses and/or guests are most welcome and encouraged to attend, however, OPA is unable to pay any expenses related to his/her travel.
Hotel movies
Minibar expenses
Laundry/dry cleaning
Reading materials
Toiletries
On-line service provider expenses
Additional expenses related to flying including, but not limited to, in-flight drinks, or entertainment.

Requests for reimbursement are appreciated within 90 days of the show in question.

Original receipts showing the form of payment must be included for all charges of $25 or more.

The Treasurer shall interpret this policy in approving reimbursement expenses and his/her determination shall be final.

Policy 11 – BOARD OF DIRECTOR’S TRAVEL REIMBURSEMENT

DATE APPROVED: September 18, 2006

DATE REVISED: February 9, 2007, February 26, 2009, June 24, 2009, December 14, 2009, and December 7, 2019

Members of the Board of Directors who are traveling on behalf of OPA to the National Exhibition shall be entitled to reimbursement for expenses during his/her stay, provided that the Board Member has assigned duties over the course of the show. Only ordinary and necessary traveling expenses are reimbursable. In addition, all Board Members shall receive complimentary registration for all ticketed events relating to OPA’s Regional and National Shows.

The current OPA President will represent OPA at its Regional and Salon Shows and shall be entitled to reimbursement for expenses during his/her stay. If the OPA President is unable to attend a show, he/she can designate another Board member to serve in an official capacity. While we encourage other Board members to attend our Regional and Salon Shows, OPA is unable to reimburse for any travel expenses related to attending the event.

Only ordinary and necessary traveling expenses are reimbursable.

The following are considered “ordinary and necessary expenses” and will be reimbursed:

Full reimbursement of a coach airfare purchased at least 14 days in advance of the date of travel. OPA expects that all reasonable effort shall be made to obtain the lowest airfare possible. The purchase receipt is required for reimbursement.
Hotel room charge and applicable taxes for room nights which are necessary in the execution of the duties assigned to the Board Member.
Tips
Parking
Taxis
Rental car (if necessary). Please check with your insurance agency before taking additional insurance coverage.
Meals – an itemized receipt is required
Use of a personal car shall be reimbursed at the prevailing IRS mileage rate. Reimbursement is limited to no more than the cost of coach airfare.
While traveling, personal telephone calls are reimbursable though you are encouraged to make only calls that are necessary. OPA encourages the use of a personal cell phone where possible instead.
Only ordinary and necessary traveling expenses are reimbursable.

Please advise OPA immediately of any extenuating circumstances we should be made aware of in regard to your traveling on OPA’s behalf.

The following are generally not considered “ordinary and necessary expenses” and will not be reimbursed:

Spouses and/or guests are most welcome and encouraged to attend, however, OPA is unable to pay any expenses related to his/her travel.
Board Members must pay for all ticketed events for spouses and/or guests in advance of the National Show
OPA will cover one alcoholic beverage with dinner, additional beverages are at the expense of the Board Member, unless authorized in advance by the President or Treasurer.
Hotel movies
Minibar expenses
Laundry/drycleaning
Reading materials
Toiletries
On-line service provider expenses
Additional expenses related to flying including, but not limited to, in-flight drinks or entertainment

Board members who must cancel their travel plans after having already purchased an airline ticket will be responsible for reimbursing OPA for the full cost of the airline ticket purchased. The airline ticket can then be used for personal travel. OPA strongly recommends that Board members consider purchasing flight insurance at their own expense if they believe there is a possibility of cancellation.

Requests for reimbursement are appreciated within 90 days of the show in question.

Original receipts showing the form of payment must be included for all charges of $25 or more.

The Treasurer and President shall interpret this policy in approving reimbursement expenses and his/her determination shall be final.

Policy 12 – SPENDING POLICY

DATE APPROVED: September 13, 2010
DATE REVISED: December 7, 2019

INTRODUCTION

The purpose of the internal policy on expenditures is to establish the rules and procedures to be followed in the management of items related to the annual budget.

This policy will be applicable to any expenses that the Oil Painters of America may decide to incur, including investments and projects.

THEREFORE, it is hereby resolved by the Board of Directors of Oil Painters of America that the following be adopted and followed as Oil Painters of America financial practices:

I. BUDGET PROCESS
The Executive Committee, Executive Director and the Treasurer shall be responsible for presenting to the Board of Directors an annual operating budget draft.

The Board of Directors shall review and approve the recommended fiscal year budget revenues and expenditures.

II. CASH RESERVES

OPA’s goal regarding cash reserves is to maintain year-end equity (reserves on an accrual basis) within a range of thirty to fifty percent (30% to 50%) of OPA’s annual operating expenses. When the equity begins to fall below this minimum, the Executive Committee and Board of Directors shall develop a plan and budget for rebuilding it.

III. AUDIT
OPA will have an audit of its financial statements annually, within 6 months of the end of each fiscal year. The audit shall be completed by a firm of Independent Certified Public Accountants. The Treasurer shall have direct responsibility in overseeing the implementation of the Annual Financial Audit.

OPA’s financial statements shall be prepared on an accrual basis in accordance with Generally Accepted Accounting Principles (“GAAP”).

The auditor shall also be responsible for preparing required annual reports for the federal government and State of Illinois and submitting them to OPA in sufficient time to meet regulatory deadlines. The Treasurer shall be responsible for the filing of said reports.

The Executive Committee and Treasurer shall recommend to the Board of Directors for approval, the selection of a firm to perform the annual audit.

IV. SPENDING
Any Board or staff member seeking to make expenditures in excess of $1,000 over the budgeted amount determined by the Board of Directors must seek approval from the Executive Committee (if during an interim time between Board meetings) or from the Board of Directors.

V. BONDING
In compliance with the By-Laws, OPA shall maintain at all times a Treasurer’s bond by a reputable bonding company.

VI. DOCUMENT RETENTION
Financial documents are retained for a period of time in keeping with State law and the recommendations of the IRS.

VII. CONFIDENTIALITY AND RECORDS SECURITY
Financial records are restricted materials with limited access. Only the Treasurer, President and alternate check signer shall have access to financial records (checks, journals, payroll, etc.)

VIII. TAX REPORTING
The OPA is exempt from federal income taxes under Section 501(c) 3 of the Internal Revenue Code as amended. Accordingly, no provisions for income taxes shall be reflected in the financial statements. As an exempt organization, OPA shall not pay sales tax on purchases.

IX. BY-LAWS

See the Bylaws of the OPA for reporting requirements of the Treasurer and for signatories on accounts.

Policy 13- HARASSMENT AND DISCRIMINATION

DATE APPROVED: March 19, 2018

Oil Painters of America is a 501(c)(3) not-for-profit organization representing artists, both women and men of different races and ethnicities. It is OPA’s policy to promote and encourage an environment of inclusivity, equality and fairness in all OPA-sponsored activities and events.

OPA has adopted a zero-tolerance policy for discrimination and all forms of harassment based on sex, age, disability, perceived disability, marital status, personal appearance, sexual orientation, race, color, religion, national heritage, veteran status or any other legally protected class.

Conduct Covered by this Policy:

This zero-tolerance policy means that no form of unlawful discriminatory or harassing conduct by or towards an employee, member, exhibitor, presenter, volunteer, or other person in attendance at any OPA event will be tolerated. Any person who engages in discrimination or harassment will be subject to discipline and possible removal from any OPA event.

Furthermore, any officers, directors, managers or employees of OPA who engage in prohibited discrimination or harassment will be subject to discipline, up to and including discharge from employment or removal from his/her leadership role.

Sexual Harassment:

For avoidance of doubt, sexual harassment is unwelcome conduct of a sexual nature which makes a person feel offended, humiliated and/or intimidated where that reaction is reasonable in the circumstances. It does not have to be continuous to be against the law. It can be a one-time incident.

Procedures in Cases of Harassment

Every report of harassment at an OPA activity or event will be investigated promptly and impartially. In response to a report of harassment, the Association will take appropriate and corrective action for persons in violation of the policy. Such actions range from a verbal warning up to ejection from the event without a refund. OPA is committed to taking all reasonable steps to prevent harassment and will make every reasonable effort to address and correct any harassment that may occur. However, OPA cannot take effective action unless each complainant assumes the responsibility for reporting any incident of harassment immediately. To report harassment while in attendance at an OPA activity or event please contact an OPA representative on-site.

Employees should report any harassment immediately to their supervisor or to the OPA President.

Reporting Without Fear of Retaliation

Individuals who report harassment will not be retaliated against whether a good faith complaint of harassment is well founded or ultimately determined to be unfounded.

No Association officer, director, manager or employee is authorized or permitted to retaliate or to take an adverse employment action against anyone who reports harassment or for opposing any other discriminatory practice in the workplace or at an OPA activity.

Oil Painters of America will make every effort to keep the identities of individuals who report discrimination and/or harassment confidential.

Policy 14- CONSENT AGENDA

DATE APPROVED: June 21, 2021

INTRODUCTION

A consent agenda groups routine business items and reports which require no discussion or debate into one agenda item called the Consent Agenda (Roberts Rules of Order calls it a “consent calendar”). This meeting management practice allows the board to approve or acknowledge receipt of all items listed under the consent agenda that are unanimously agreed to with one vote instead of filing multiple motions.

By adopting a consent agenda policy, OPA will improve the efficiency and effectiveness of board meetings and provide an efficient process to acknowledge receipt of reports or approve regular, non-controversial, routine issues that come before the board, or matters where no debate, discussion or explanation is expected or required.

Content of Consent Agenda

The agenda for board meetings will distinguish between the following types of matters: decision, discussion, or information. Decision items require a motion, a second and a vote. Items requiring a decision that are not expected to need any discussion or debate may, at the board chairperson’s option, be placed on the agenda under the heading Consent Agenda.

All materials and items proposed in the consent agenda shall be clearly identified as such. All board members must receive and review the consent agenda items prior to the meeting, with the expectation that no discussion will take place during the board meeting.

Consent agenda items may include approval of previous minutes; executive reports and committee reports provided for information only; correspondence requiring no action; staff appointments requiring board confirmation; or routine matters such as appointments to committees, project status reports, staff and facility updates, contract renewals, membership and program updates that require no discussion.

When items are placed under the heading Consent Agenda, the following must occur:

A motion must be made to approve or reject the agenda.
The motion to approve the agenda must be worded “motion to approve the agenda and consent agenda.”

APPROVAL OF AGENDA

The consent agenda will be approved by the board at the beginning of each meeting.

Board members may request that matters be added, deleted or that the order of items be moved and the board chair shall make a decision on each request. Any decision may be subject to challenge and reversed by the board.

Any item may be moved out of the consent agenda section at the request of any board member before approval of the agenda. A member may request to move an item to further discuss it, inquire about it, or vote against it. No motion or vote of the board is required to a request to move an item out of the consent agenda.

When a board member requests that an item be moved out of the consent agenda section, the board chair shall decide where to place that item on the agenda (example: immediately after the consent agenda or later in the agenda).

When only one item on the consent agenda list does not qualify as a consent agenda item or is requested to be moved, that item shall be moved out of the consent agenda and the rest of the items shall remain on the consent agenda.

Approval of the agenda by the board constitutes approval of each of the items listed under the consent agenda portion of the meeting. No separate vote to approve the consent agenda portion is required.

MOTION TO APPROVE CONSENT AGENDA AFTER CHANGES

When the requested changes have been made to the consent agenda:

Chairperson reads items listed under consent agenda.
Chairperson then states: “If there is no objection, these items will be adopted”.
Chairperson pauses for any objections, the chairperson then states, “As there are no objections, these items are adopted”. No show of hands / vote is necessary.

The chairperson calls for a motion to accept the consent agenda and a vote is taken and recorded.

MINUTES

Minutes of the meeting will include the full text copy of approved resolutions, recommendations or reports received under the consent agenda portion of the meeting to ensure a record is kept for future reference.

AMENDMENTS

This policy may be amended by the board with a majority vote.

OIL PAINTERS OF AMERICA REPRESENTATIONAL BY LAWS

REVISED: November, 2003, February 3, 2006, February 26, 2009, December 14, 2009 September 13, 2010, February 28, 2011, June 12, 2011, March 22, 2015, March 20, 2017, September 16, 2019 and December 9, 2019, and November 16, 2020

ARTICLE I: NAME AND PURPOSE

NAME
The name of this organization shall be “OIL PAINTERS OF AMERICA REPRESENTATIONAL”, a not for profit educational organization.

OIL PAINTERS OF AMERICA REPRESENTATIONAL will hereafter be referred to as OPAR in these BY-LAWS.
PURPOSE
- The purpose of this organization is to preserve and promote representational oil painting. National exhibits, workshops, etc. will be held to encourage education in this form of art.
- Members of this organization shall be committed to the creation of original representational art.

ARTICLE II: MEMBERSHIP

There shall be ten (10) categories of membership:

ASSOCIATE MEMBERS: Any resident of the North American continent or U.S. territories who is a representational oil painter of good character, interested in the aims and purpose of this organization and who pays the annual dues may become a member. Associate members can hold office and may vote in the official business of the organization.
SIGNATURE MEMBERS: Signature members may use the OPA designation. Signature membership may be conferred by the Board of Directors on any artist of exceptional merit who remains a member in good standing and has met the requirements for Signature status as outlined in Policy #4 Signature Membership. Signature members may vote and hold office.
MASTER SIGNATURE MEMBERS: A signature member may be granted the title of Master Signature Member by the Board of OPAR if he or she exhibits further evidence of master status (gallery sales, publications, teaching, awards in national shows of other organizations, etc.) On rare occasions, the requirement for a new Master Signature Member to previously be a Signature Member may be waived. This shall be done only when the proposed Master Signature Member is at the highest level of professionalism, nationally recognized, and viewed to bring increased prestige to Oil Painters of America.
HONORARY MEMBERSHIP: Upon recommendation of the Board of Directors, Honorary Membership may be conferred through a majority vote during any regular Board of Directors meeting. Honorary Members are exempt from the payment of dues. They may vote at general membership meetings but cannot hold office in the organization. They qualify to participate in an advisory capacity and may be juried into national exhibits. Such membership may continue from year to year at the will of the Board of Directors.
STUDENT MEMBERSHIP: is for individuals enrolled in a degree granting curriculum of course work in fine art or a related academic discipline, and otherwise not gainfully employed or compensated to any substantial degree that would reasonably negate the expectation of discounted dues or fees. Student members will receive all of the benefits assigned to Associate membership. The Student Member category requires annual verification of student status and is available for up to seven years. Students must provide proof in the form of a letter from the academic institution in which she/he is enrolled including current status (full-time, part-time) and expected date of graduation/completion.
SUPPORTING MEMBERSHIP: is for individuals or organizations that wish to support OPAR with a substantial financial contribution in the form of dues. They will receive newsletters, catalogs, and invitations but are not eligible to participate in shows.

Supporting members may vote at general membership meetings but cannot hold office in this organization. They qualify to participate in an advisory capacity. They are recognized for their commitment in the literature of OPAR. Their supporting membership will continue for one calendar year.
INTERNATIONAL SUPPORTING MEMBERSHIP: is for individuals or organizations outside of the United States, Canada or Mexico that wish to support OPAR with a substantial financial contribution in the form of dues. Artists who do not meet the residency requirements for associate or signature membership can become a member of the organization under this category. They will receive newsletters, catalogs, and invitations but are not eligible to participate in shows.

International supporting members may vote at general membership meetings but cannot hold office in this organization. They qualify to participate in an advisory capacity. They are recognized for their commitment in the literature of OPAR. Their supporting membership will continue for one calendar year. International supporting membership dues will be set higher to off-set the additional expense of mailing abroad.
GALLERY MEMBERSHIP: is open to all Galleries who represent at least one current OPA member. Gallery members will receive newsletters, catalogs, and invitations but are not eligible to participate in shows. Gallery members are eligible to be listed in OPA’s Gallery Locator Service. This service makes it easy for collectors to locate galleries and the artists that they represent. All artists listed in the Gallery Locator Service must be current members of OPA.
CONTRIBUTOR MEMBERSHIP: is for organizations wishing to make a major contribution to OPA with a donation in one of the “Partner” categories. No dues are required. They will receive newsletters and catalogs.
SUPPORT IN ADDITION TO DUES: All members who wish to provide additional support to the organization over and above the required annual dues (if any) will be recognized for their commitment in the literature of OPAR. Supporting donations consist of eight categories:
1. Angel Donations of $1 to $59
2. Friend Donation of $60.00 to $499.00
3. Patron Donation of $500.00 to $2,499.00
4. Benefactor Donation of $2,500.00 to $4,999.00
5. Bronze Partner Donation of $5,000.00 to $9,999.00
6. Silver Partner Donation of $10,000.00 to $14,999.00
7. Gold Partner Donation of $15,000.00 to $19,999.00
8. Platinum Partner Donation of $20,000.00 and over
LIFETIME MEMBER: OPA Members who have distinguished themselves through their hard work, exceptional service and commitment to the organization are eligible to become “Lifetime Members.” Nominations for this distinction should come from a Board member and passed by a vote of no less than two-thirds (2/3) of the members of the Board. In view of the high esteem in which this award is regarded by the OPA, the Board should exercise unusual diligence in its efforts to identify and select only truly outstanding candidates. Lifetime members are exempt from paying annual membership dues.
DEFINITION OF RESIDENCY: Members who are eligible to compete that are citizens – both natural born or otherwise – of the United States, Canada, or Mexico are eligible to fully participate in the activities of the Association, both on the national and regional levels regardless of where they live. For sake of convenience, citizens of North America who reside elsewhere, will compete in the region that corresponds with his/her’s last place of residence within North America.

A nonresident alien who is currently living in the United States, Canada, or Mexico is eligible to fully participate in the activities of the Association, both on the national and regional levels provided that they have been physically present at the address provided to OPAR for eight of the last twelve months and that the residency is considered to be their permanent domicile. A domicile is a fixed, permanent home to which an individual intends to return whenever absent.

A nonresident alien whose North American residency is in question, will be asked to provide proof of residency including, but not limited to, employment history, references, and utility bills in the individual’s name. Nonresident aliens falsifying claims of residency by providing an address in which they do not reside will be asked to resign from the organization. The decision of the Board is final.

ARTICLE III: DUES

Section 1.
The prospectus for the yearly show shall come out in November of each year. It shall enumerate the entry fee for the yearly show and the general, associate membership dues. Annual dues shall be paid by the entry date of the National Show.

The dues shall be used exclusively for the promotion of the organization and the payment of its bills.

Section 2.

The fiscal year shall be from January first (1st) through December thirty first (31st).

ARTICLE IV: BOARD OF DIRECTORS

The Board of Directors shall be the personification of the WILL of the organization. The President, with the assistance and cooperation of all officers, shall be the carrier of that will.

Section 1.
The Board of Directors shall consist of thirteen (13) individuals, comprised of up to eleven (11) OPA artist members and no more than two (2) non-artist OPA members. OPA artist members need to be a member of OPA for a minimum of one year to be eligible.

Section 2.
The Board of Directors shall be the governing body of the organization and shall make the rules for its government and define the duties of its officers within the guidelines of these BY-LAWS.

Section 3.
The Board of Directors shall control the funds of the organization and shall act as trustee for any special funds entrusted to the organization.

Section 4.
If a Director should resign or be unable to discharge the duties of his/her office, the Board of Directors shall request that the Nominating Committee present recommendations to the Board to replace the Director on a probationary one-year basis. The new Director would then be presented to the membership for permanent election at the first election following the end of the one-year period. By a two-thirds vote, the Board of Directors could determine not to submit the person for permanent election to the Board.

Section 5.
The Board and Directors (in addition to the above general powers) shall have the following special powers:

To fix and enforce penalties for the violations of the Bylaws and rules in cases where none are fixed by the Bylaws or
To fix and enforce penalties for the violations of the policies and rules in cases where none are fixed by the policies or
To remove by a resolution passed by a vote of no less than two-thirds (2/3) of the members of the Board, any committee, either standing or special, or any member thereof, or any officer or member of the Board who fails to attend to their duties under these Bylaws or for conduct deemed contrary to the aims of OPAR.
To remove by a resolution passed by a vote of no less than two-thirds (2/3) of the members of the Board, any member of the Board due to incapacity or failure to attend three Board meetings within a one-year period.

Section 6.
Regular meetings of the Board shall be held quarterly, unless otherwise provided by the Board of Directors. These meetings may be in person, or by video – telephone – or Internet based conferencing as designated by the Board.
Special meetings of the Board may be called by the President or two-thirds (2/3) of the Board of Directors. Two (2) of whom shall be the President or Vice President and another officer. These meetings may be in person, by telephone, online, or via e-mail.

Section 7.
In recognition of their services, membership dues and jurying fees shall be waived for Board Members.

Section 8.
Upon retirement, Board members who have distinguished themselves through their hard work, exceptional service and commitment to the organization are eligible to become an “Honorary Board Member.” Nominations for this distinction should come from a Board member and passed by a vote of no less than two-thirds (2/3) of the members of the Board. In view of the high esteem in which this award is regarded by the OPAR, the Board should exercise unusual diligence in its efforts to identify and select only truly outstanding candidates. Honorary Board Members can attend Board meetings and participate in discussions but may not vote.

ARTICLE V: EXECUTIVE COMMITTEE

Section 1.
The Executive Committee shall consist of the President, Vice President, Treasurer and Immediate Past President. The Immediate Past President will be an advisory position and would only vote if his vote is needed to break a tie.

Section 2.
The Executive Committee shall have the responsibility of making interim policy decisions between Board Meetings where the decisions cannot wait for a full Board Meeting. These cannot be policy decisions requiring full Board approval per the By-Laws. These Executive Committee policy decisions should include (but not be limited to) any items that may be considered debatable by the Board of Directors.

Section 3.
Three of four members must be present to consist of an Executive Committee meeting. If there are not enough members present for a quorum, the matter for discussion shall be referred to the Board via e-mail or conference call.

Section 4
The Executive Committee should meet midway between Board meetings and “as needed”. In addition, an Executive Committee meeting may be called by any Executive Committee member to discuss a new policy item which needs action prior to regularly scheduled meetings.

ARTICLE VI: OFFICERS

All officers shall be the carriers of the WILL of the Board of Directors of the organization.

Section 1.
PRESIDENT: The President of OPAR shall preside at all meetings of the Board of Directors and at all other meetings of the organization and shall have power to appoint committees with the concurrence of the Board.

Section 2.
VICE PRESIDENT: It shall be the duty of the Vice President to perform all the duties of the President in the absence of that officer.

Section 3.
SECRETARY: It shall be the duty of the Secretary to attend all meetings of the organization and the Board of Directors and to keep records of the proceedings. In the absence of the Secretary, an Acting Secretary shall be the custodian of the Seal of the Organization and its records. The books and papers of the organization shall, at all times, be open for inspection to members of the organization. The Secretary shall keep a roll of all members and shall summon the members of the organization and the Board of Directors to all meetings. The Secretary shall conduct correspondence and transact any other business that may be required by the Board, with such assistance as the Board shall provide.

Section 4
TREASURER: The Treasurer shall receive and hold all moneys and securities belonging to, or receivable by the organization, and pay them out in such manner as shall be designated by the Board of Directors. The Treasurer shall, at the annual meeting of the organization, submit a statement of the receipts and disbursement for the preceding fiscal year, and shall perform such other duties as may, from time to time, be prescribed by the Board. All checks of the OPAR must be signed by the Treasurer or designated members of the Board.

Section 5.
The Treasurer shall, if so directed by the Board of Directors, at the expense of the organization obtain a bond from a responsible surety company, as surety of the faithful discharge of the Treasurer’s duties. All funds shall be in the name of the organization in such depositories as the Board shall direct. If in the judgment of the Board there are funds in such account or accounts in excess of the needs for operating purposes such surplus funds may be invested in such manner as may be directed by the Board.

Section 6.
The Treasurer shall make a quarterly report to the Board of Directors showing the financial condition of the organization and shall make an annual report at the last meeting of the Board before the annual meeting.

Section 7.
No officer, member of the Board or member of the organization shall have power to make any obligation binding the organization to payment of any sum of money whatsoever without approval of the executive committee. The executive committee shall establish guidelines for the approval of expenses.

ARTICLE VII: ADVISORY COMMITTEE

An Advisory Council may be created whose members shall be elected by the members of the Board of Directors annually but who shall have no duties, voting privileges, nor obligations for attendance at regular meetings of the Board. Members of the Advisory Council shall possess the desire to serve the organization providing expertise and professional knowledge. Members of the Advisory Council shall comply with the Advisory Committee Bylaws and shall sign a confidentiality agreement upon being voted onto and accepting appointment to the Advisory Committee.

ARTICLE VIII: MEETINGS

Section 1.
General membership meetings of OPAR shall be held once a year to coincide with the National Show. Time and location shall be identified at least 30 days before the meeting.

ARTICLE IX: NOMINATIONS AND ELECTIONS

Section 1.
Ninety (90) days before the annual meeting, the Board shall appoint a nominating committee consisting of three (3) members of the Board to interview and evaluate proposed candidates for the Board. The composition of this committee will change annually. The nominating committee will be responsible for soliciting resumes from the membership via e-mail and/or newsletter and interviewing proposed candidates to ascertain: (1.) Their commitment to the aims of OPAR (2.) Their willingness to serve on the board (3.) Their commitment to attend at least half of the Board meetings. The nominating committee shall submit their recommendations to the Board for final review.

Current Board Members not seeking reelection should submit their resignation 90 days prior to the Annual Business Meeting.

Any member in good standing may nominate an individual for the Board of Directors by submitting his or her name to the nominating committee.

The Board shall provide a list of candidates to the membership at least three weeks before the annual meeting.

At the annual meeting, members shall elect directors by a simple majority vote of those present and any written proxies submitted by members not in attendance.

Directors shall serve for a two (2) year period, with staggered terms i.e. no less than two (2) Board members shall be up for election each year.

Section 2.
The Nominating Committee will also be responsible for providing a slate of officers to be elected at the Board meeting held in conjunction with the Annual Meeting. Candidates should submit their intent to run to the Nominating Committee 90 days before the election. Candidates should submit their first choice for office, along with any alternative positions they would like to consider.

The Nominating Committee has the responsibility of evaluating the proposed candidates. The slate of candidates is to be submitted to the Board of Directors at least one month before the meeting at which the election will be held. The officers to be elected are President, Vice-President, Secretary and Treasurer. Where there is more than one candidate for an office, the votes shall be by paper ballot.

When a Board member is absent, he/she may submit a proxy vote in one of two ways: 1.) Submit his/her vote directly to the Executive Director or 2.) give written or express authority to a like-minded Board member to vote on his/her behalf.

With the exception of announcing the winners, all results will remain confidential.

If the Board deems it necessary to postpone the election of Officers, the vote can be postponed and submitted by written ballot.

The Board of Directors (not the nominating committee) shall have the final authority to elect the President, Vice President, Secretary, and Treasurer who shall hold office for a two (2) year period.

ARTICLE X: TERM LIMITS

Board membership shall be limited to ten years of service except for a member who is serving as President in his/her tenth or eleventh year. This individual would continue to complete his two-year term as President and serve one year as Immediate Past President. Directors elected prior to May 2010, are exempt.

Section 2.
Board members who want to continue to serve on the Board after their ten years of service can resubmit their resume for approval.

ARTICLE XI: COMMITTEES

The President shall appoint, subject to the approval of the Board of Directors, such committees as are deemed necessary to conduct the business of the organization. These committees may consist of members of the Board or members at large.

ARTICLE XII: EXHIBITIONS AND SHOWS

There shall be at least one National show annually and as many regional shows as may from time to time be determined by the Board to be practicable giving considerations to geographic and demographic factors, and the availability of host galleries, museums and other appropriate venues.

Section 1.
NATIONAL SHOWS
Any member except Supporting and International Supporting Members may enter the annual show. A five (5) person jurying committee shall evaluate entries.

Section 2.
REGIONAL SHOWS
Regional shows are limited to members in the region and to Master Signature Members of any region. A five-person jurying committee will jury entries into the regional show.

ARTICLE XIII: AMENDMENTS

The Bylaws may be amended at any regular meeting of the Board of Directors of the Organization, or at any special meeting, of the Board called for that purpose, by an affirmative vote of at least two-thirds (2/3) of the members of the Board. When an amendment to the Bylaws is proposed for action by the Board, each member of the Board must be provided with a copy of such amendment at least ten (10) days before the meeting at which it is to be considered.

ARTICLE XIV: RULES OF PROCEDURE

The rules contained in the latest revision of Robert’s Rules of Order shall govern all meetings of the Board of Directors except to the extent that the same may conflict with these bylaws.

Mission Statement

POLICIES:

OIL PAINTERS OF AMERICA REPRESENTATIONAL BY LAWS

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